1. Introduction

Please read these Terms of Sale carefully. By placing an order with PrivCap Resources Group (“PrivCap”) through our website or any other channel, you agree to be bound by these Terms of Sale.

These Terms apply to all conferences, events, products and services organised by PrivCap, whether independently or in partnership with third parties.

2. Definitions

In these Terms, “we”, “us” and “our” refer to PrivCap Resources Group, and “you” and “your” refer to the customer or attendee purchasing or registering for a product or service.

3. Registration and Orders

Information published on our website and in our marketing materials constitutes an invitation to purchase and is subject to availability.

Upon receipt of your order, we will send a confirmation email containing your order details and, where applicable, confirmation of registration. This confirmation constitutes your ticket or registration entitlement for the relevant event.

4. Your Warranties

By placing an order, you confirm that:

– you are legally capable of entering into a binding contract and have authority to accept these Terms; and
– all information provided in connection with your order or registration is accurate and complete.

5. Prices and Payment

Prices are as stated on our website or in the applicable order documentation.

Unless otherwise stated, physical event fees include programme materials and refreshments. Payment is due upon registration and must be received in full before the event. We reserve the right to refuse admission where payment has not been received in full.

You are responsible for any fees or charges imposed by your bank or card provider.

6. Early Bird Rates, Discounts and Special Offers

Early bird rates, discounts and special offers are available only where the applicable booking and payment are received by the stated deadline. Eligibility is subject to the terms published on the relevant registration page or marketing materials.

7. Substitution / Transfer of Attendance

Provided that the registration fee has been paid in full, a registered attendee may transfer their pass to another individual at any time prior to the event.

The replacement attendee must meet any applicable eligibility requirements for the relevant registration category. PrivCap reserves the right to request the replacement attendee’s details prior to confirming the transfer.

8. Cancellation

Physical Events

Cancellations are subject to the following refund schedule:

– 60 or more days before the event: 90% refund of the registration fee.
– 31–59 days before the event: 50% refund of the registration fee.
– 30 days or fewer before the event: no refund or credit.

Virtual Events

Cancellations for virtual forums and online products are non-refundable unless otherwise stated at the time of purchase.

9. Event Changes and Cancellation

PrivCap reserves the right to determine and amend the theme, scope, content and format of an event and, where reasonably necessary, to change speakers, hosts, delegates, sessions, venue, location, dates, timings or other event features, or to combine an event with another event.

If an event is permanently cancelled and is not postponed or rescheduled, PrivCap will refund the registration fee paid for that event.

If an event is postponed or rescheduled, the original booking will remain valid for the rescheduled event and will remain subject to the cancellation terms above.

PrivCap will not be liable for any travel, accommodation or other costs incurred as a result of a cancellation, postponement or change to an event.

To the extent permitted by law, PrivCap’s liability arising from the cancellation of an event will be limited to the registration fees actually paid to PrivCap.

10. Travel and Accommodation

Registration provides access to and participation in the event only. Attendees are responsible for arranging and paying for their own travel, accommodation, insurance and other related expenses.

11. Opinions and Content

Views and opinions expressed by speakers, attendees or other participants are their own and do not necessarily represent those of PrivCap. PrivCap accepts no responsibility or liability for advice, opinions or other information provided by speakers or contained in event materials.

12. Accessibility

Attendees requiring accessibility or other special arrangements should notify PrivCap at the time of registration so that reasonable arrangements can be considered.

13. Photography and Filming

Professional photography and filming may take place at certain events for promotional and marketing purposes.

If you do not wish to be photographed or filmed, please notify PrivCap in writing prior to the event. Where an event or session is expressly designated as subject to confidentiality, Chatham House Rule, or other no-recording restrictions, the applicable restrictions will take precedence and will be communicated to attendees in advance.

14. Data Protection and Networking

By registering for an event, you consent to PrivCap and relevant event partners contacting you regarding services, events and opportunities that may be of interest to you, subject to applicable data protection laws. You may opt out of such communications at any time.

For networking purposes, attendee information may be included in an attendee list shared with event sponsors, partners and other registered attendees, where applicable. You may request not to be included in such a list by notifying PrivCap at or before registration.

Personal data will be handled in accordance with PrivCap’s applicable privacy policy.

15. External Websites and Links

Our websites and event platforms may contain links to third-party websites, social media platforms or networking tools. These are provided for convenience only. PrivCap is not responsible for the content, availability, security or practices of third-party websites or services.

16. Insurance and Personal Property

Attendees are responsible for arranging appropriate insurance in connection with their attendance. PrivCap accepts no responsibility for loss, theft or damage to personal property, except to the extent liability cannot lawfully be excluded.

17. Speaker and Presentation Materials

PrivCap may use a speaker’s name, biography and approved presentation materials for the promotion of the relevant event and future PrivCap events.

Speakers retain ownership of their presentation materials and are responsible for ensuring that materials supplied to PrivCap may lawfully be used for the agreed purposes.

Unless otherwise agreed, presentations and associated artwork or illustrations will not be returned.

18. Recording, Press and Confidentiality

Unless expressly stated otherwise in advance, event sessions will not be audio- or video-recorded by PrivCap, and recordings will not be distributed or made available for purchase.

Where a session or event is designated as being subject to Chatham House Rule, no press or media attendance or recording will be permitted unless expressly authorised in advance. Information shared under the Chatham House Rule must not be attributed to individual speakers or attendees or reported in a manner that identifies the source.

Any additional confidentiality or no-recording requirements applicable to an event or session will be communicated to attendees in advance.

19. Intellectual Property

All intellectual property rights in materials produced or distributed by PrivCap in connection with an event remain expressly reserved. Unauthorised copying, reproduction, publication, recording or distribution is prohibited.

20. Liability

To the fullest extent permitted by law, PrivCap will not be liable for:

– any loss that was not reasonably foreseeable at the time the contract was formed;
– any indirect or consequential loss; or
– any business loss, including loss of profits, revenue, contracts, anticipated savings, goodwill or business opportunity.

PrivCap will not be liable for any delay or failure to perform its obligations where this results from circumstances beyond our reasonable control.

Nothing in these Terms excludes or limits liability that cannot lawfully be excluded or limited.

21. Governing Law and Jurisdiction

These Terms and any agreement between you and PrivCap shall be governed by the laws of the Province of Ontario, Canada. Any disputes arising in connection with these Terms shall be subject to the jurisdiction of the courts of Ontario, Canada, subject to any mandatory rights or protections applicable under applicable law.